Privacy Policy

Last updated: December 26, 2025

1. Introduction

Notara LLC ("we," "our," or "us") respects your privacy and is committed to protecting your personal data. This privacy policy will inform you as to how we look after your personal data when you visit our website and tell you about your privacy rights and how the law protects you.

2. Data We Collect

We may collect, use, store and transfer different kinds of personal data about you which we have grouped together follows:

  • Identity Data includes first name, last name, username or similar identifier.
  • Contact Data includes email address and telephone number.
  • Technical Data includes internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform.
  • Usage Data includes information about how you use our website, products and services.
  • Social Login Data if you choose to sign up or log in using a social provider (Google, Discord, or X/Twitter), we receive your email address, display name, and profile picture from that provider. We do not receive your social account passwords.

3. Data Security

We implement robust security measures to protect your data:

  • Password Encryption: Passwords are never stored in plain text. They are hashed using bcrypt with automatic salting, making them impossible to reverse or decrypt.
  • Data in Transit: All data transmitted between your browser and our servers is encrypted using HTTPS with TLS 1.3.
  • Data at Rest: Your content stored in our database is protected with AES-256 encryption.
  • Email Addresses: Stored securely with row-level security policies ensuring only you can access your account data.

4. How We Use Your Data

We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:

  • Where we need to perform the contract we are about to enter into or have entered into with you.
  • Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.
  • Where we need to comply with a legal or regulatory obligation.

5. Your Content & Data

All content you create or upload to Notara — including recordings, documents, transcripts, notes, summaries, and any AI-generated materials — remains your private data. We process this content solely to provide you with our services.

  • Recordings & Transcripts: Audio and video recordings and their transcriptions are stored securely and are only accessible by you unless you explicitly choose to share them.
  • Uploaded Documents: Files you upload (PDFs, Word documents, text files, etc.) are processed to extract content for note-taking and study features.
  • Notes & Summaries: AI-generated summaries, notes, and study materials are created for your personal use.
  • AI Interactions: Conversations with our AI assistant are processed to provide helpful responses but are not used to train our models without your explicit consent.

6. Third-Party Services

We use trusted third-party services to provide Notara's functionality:

  • Cloud Infrastructure: Your data is stored on secure, enterprise-grade cloud infrastructure.
  • Payment Processing: Payments are processed securely through Stripe. We do not store your payment card details.
  • AI Processing: Content is processed using industry-leading AI services with strict data handling policies.

7. Data Sharing

We do not sell your personal data. We may share your data in the following limited circumstances:

  • When you explicitly share content with others using our sharing features.
  • With service providers who assist us in operating our platform.
  • If required by law or to protect our legal rights.

8. Your Rights

You have the right to:

  • Access your personal data and request a copy.
  • Correct inaccurate or incomplete data.
  • Delete your account and all associated data.
  • Export your content at any time.
  • Opt out of marketing communications.

9. Contact Us

If you have any questions about this privacy policy or our privacy practices, please contact us at support@notara.org.